Wedding Seating Chart Maker

Plan your wedding seating in minutes, not spreadsheets. Free to design. Export PDF, Excel, escort cards, and place cards.

Seating charts, simplified

Drag tables. Drop guests. Export everything.

No spreadsheets. No manual data entry. No re-doing your work when someone RSVPs last-minute.

Your guests finalize their RSVPs. You import names. You drag people to tables. Done.

Then export:

• Seating chart (print for the entrance)
• Escort cards (if you want individual cards)
• Place cards (if you're assigning specific seats)
• Excel for catering (dietary breakdown per table)
• Live link for your planner or venue coordinator

One source of truth. Multiple exports. Everything updates when plans change.

Features Built for Weddings

Drag-and-drop table layout

Unlimited tables. Unlimited guests. Place them however your venue needs. Rotate, resize, move. No grid constraints.

Guest data that travels

Import names from CSV. Add dietary restrictions, meal preferences, accessibility needs, plus-one names. All of it follows each guest through to your exports.

Real-time collaboration

Share a link with your fiancé, wedding planner, or parent. You both edit the same chart. Changes appear instantly. No "here's an updated PDF" emails.

Professional exports

• PDF (seating chart for printing)
• Excel (dietary breakdown per table for catering)
• Escort cards (individual name cards)
• Place cards (seat assignments)
• Floor plan (table layout for venue)

Handle last-minute changes

Guest cancels day-before. Change happens in two seconds—remove from list, everyone re-seats automatically. All exports update. Done.

Alphabetical or by-table layout

Export the same guest data as an alphabetical seating chart (US style) or grouped-by-table plan (UK style). Choose at export time.

Track and validate guest preferences

Guests ask for "sit with Grace" or "not near the in-laws." Add their requests to seating notes. Seat the Day validates each constraint in real time—green if honored, red if you've missed something, yellow if the name needs clarification. See exactly which guest requests you've satisfied before you print.

Perfect for Every Wedding Size

Wedding Size	Typical Setup	Our Tool Handles It
Small (25–50)	3–5 round tables	✓ Unlimited
Medium (50–120)	6–12 tables	✓ Unlimited
Large (120+)	12–18+ tables	✓ Unlimited

How It Works

1. Design (Free)

Open the designer. No account required. Drag in tables. Drop in guests. Get unlimited time to plan.

2. Import Your Guest List

Have a spreadsheet? Upload CSV. Names, dietary needs, plus-one details—everything imports at once. No re-typing.

3. Assign Guests

Drag guests to tables. Drag again if someone RSVP's. Drag again day-of if plans change.

4. Export

Print PDF for the entrance. Export Excel for catering. Export escort cards. Share a live link with your team. All from the same guest list.

5. Update

Someone cancels? Remove them. Everyone re-seats. All exports update automatically.

Perfect for Your Timeline

When	Your Action	Our Tool Helps
6 weeks before	Finalize guest list	Import names, start rough layout
4 weeks before	Confirm RSVPs	Update list, adjust table assignments
2 weeks before	Lock in seating	Final assignments done, export for catering
1 week before	Final review	Share live link with venue/planner
Day-of	Handle last-minute	Guests cancel? Update, re-export, done

Testimonials / Social Proof

"I used spreadsheets for two hours. Then switched and had it done in 20 minutes." "My planner couldn't edit my spreadsheet. Now she edits live with me." "Changed our guest list three times. Dreaded re-doing everything. Instead, just re-seated and re-exported."

Pricing

Free

• Unlimited table design
• Unlimited guest input
• Full drag-and-drop
• No credit card needed

Save & Export

• [Price: one-time or subscription]
• Export PDF seating chart
• Export Excel for catering
• Export escort cards + place cards
• Save your work
• 90-day access

Collaborate

• $14 one time
• Everything in Save & Export +
• Real-time co-editing with link sharing
• View-only links for venues
• Guest check-in links
• [Other features]

Ready to skip the spreadsheet?

Start Designing Free

No credit card. No signup required. Unlimited guests. Design your whole wedding, then decide if you want to save or export.

It takes 20 minutes, not 2 hours.

FAQ

Do I have to pay to use the tool?

No. The designer is completely free. You only pay if you want to save your work or export to PDF/Excel.

Can I change seating after I export?

Yes. Changes to your guest list update all exports automatically.

Can my partner/planner edit with me?

Yes, with a shared link. Real-time co-editing means you both see changes instantly.

What if I need a custom export format?

Most caterers and venues can work with our standard Excel and PDF formats. Reach out if you need something different.

Is my data saved if I close the browser?

Free designs aren't saved between sessions. Upgrade to save. This prevents servers overload from orphaned sessions.

How many tables/guests can I plan?

Unlimited. 50 guests or 500. Our tool scales to your wedding size.