Wedding Seating Chart Maker

Your guest list already lives in a Google Sheet. Point Seat the Day at it and start dragging people to tables — the sheet and the chart stay in step, both ways. Free for up to five tables.

Seating charts, simplified

Start from the list you already keep

There is no import step and no second copy of your guest list to maintain. Connect the Google Sheet you are already using and the names appear, ready to seat. Update the sheet and the chart follows; move someone on the chart and the sheet updates.

That one connection is what drives everything else on the page below.

What you get

Drag-and-drop table layout

Add tables to match your venue, then drag them into place until the screen looks like the room you booked. Seat a guest by clicking their name and clicking a chair, or drag someone already seated onto another seat to move or swap them.

Round, banquet, king’s and head tables

Not every room is rounds. Make any table round or rectangular and set the seats on each side: a banquet ten is four, one, four, one; a head table is eight seats along one side, facing the room. Presets cover the usual shapes, and you can change a table’s shape at any time without anyone losing their seat. How to choose table shapes.

Floor plan landmarks

Drop in the dance floor, the bar, the cake table, the DJ booth and the restrooms, so you can see which tables are next to the speakers before anyone sits down.

Seating notes that get checked

Write requests the way people actually say them — “sit with Grace”, “not near the band”, “not with Dad” — and each one is checked against the seating as you work. Green when it is honored, red when it is broken, updating as you move people.

Three versions of the chart, for three different readers

The chart that goes on an easel at the entrance and the chart a server carries during dinner are not the same document, and the difference matters more than it sounds.

• Seating chart — table assignments and names. Nothing else.
• With flags — adds a mark against anyone with a dietary restriction. It flags that there is one without printing what it is, because this is the copy that gets passed around.
• With meals — the day-of sheet: adds each guest’s meal and the restriction in full, for the people actually plating dinner.

The detail only goes where it is needed. A guest’s nut allergy does not have to be readable by everyone walking past the entrance.

Meal counts for your caterer

Meal totals come off your guest list whether or not you have finished seating, so the kitchen number is never hostage to the last table. It counts the vendors your contracts say you feed, too — the photographer, the DJ, the band — who were never on the guest list to begin with. See how the catering plan works.

A QR code for the venue

Print a QR code for the entrance and guests can look up their own table on their phone, instead of crowding around one printed sign.

A link you can send

Share a read-only link with your planner, your venue coordinator or your mother. They see the current chart without needing an account and without being able to move anyone.

Change history

Every move is recorded, so when someone asks why Aunt Linda ended up at table nine you can actually answer.

How it works

1. Connect your sheet

Sign in with Google, create your wedding and point it at your guest list. Names, sides, groups, dietary notes and meal choices come across as they are.

2. Build the room

Add tables to match the venue — round, banquet or head table — and arrange them to match the floor plan. Add the dance floor and the bar so the layout means something.

3. Seat people

Click a name, click a seat. Add seating notes as requests come in and watch them get checked as you go.

4. Print and share

Print the chart at whichever level of detail each reader needs, print the caterer’s counts, post the QR code, and send a read-only link to anyone who needs to look.

5. Keep going

RSVPs change until the last week. Update the sheet or the chart — the other one follows, and the meal counts recount themselves.

Pricing

Free

• Up to five tables
• Unlimited guests
• Two-way Google Sheets sync
• Catering plan, shot list, printing and sharing
• No credit card

Unlocked — $14 per wedding

• Everything above, with the five-table limit lifted
• The Who’s Who face sheet for your photographer
• One-time payment per wedding, not a subscription

See the full pricing breakdown.

FAQ

Is it really free?

Up to five tables, yes — including printing and sharing. No credit card. Most weddings need more than five tables, and lifting that limit is the one-time $14 fee, which also adds the catering plan and the shot list. What the free plan includes.

Do I need an account?

Yes. You sign in with Google, which is what lets your work save and lets your sheet stay connected. There is no credit card at sign-up.

Do I have to import my guest list?

No — and you cannot end up with two copies of it. Seat the Day reads your Google Sheet directly and writes back to it, so the sheet stays the source of truth.

Can my partner or planner edit with me?

The link you share is read-only: they can see the current chart, but they cannot move anyone. If you both want to edit, you can both work from the connected Google Sheet.

Is my work saved if I close the browser?

Yes. Everything saves as you go — there is no Save button anywhere in the chart.

How do I get the chart out?

You print it, in any of the three levels of detail, and your browser can save that as a PDF. The same goes for the caterer’s counts, the shot list and the Who’s Who sheet.

How many tables and guests can I plan?

Guests are unlimited on both tiers. Tables are capped at five until you unlock the wedding, after which they are unlimited too.