SeatPlanning.com — Live-Synced Guest List
SeatPlanning.com’s free plan covers 40 seats and 5 tables. Ours covers 5 tables with unlimited guests, and your guest list syncs live from Google Sheets instead of being imported.
Quick Verdict
SeatPlanning.com is a solid, general-purpose seating chart tool. You can try the editor without an account, import your guest list from Excel, and use automatic seat distribution. Its free plan is 1 chart, 40 seats and 5 tables with a watermarked PDF. An Event Pass unlocks one chart for one event for $29 once, and Premium ($39/month) and Professional ($89/month) cover planners with many events.
The real difference is how your guest list stays current. SeatPlanning imports a file; we sync two-way with the Google Sheet you’re probably already using.
Feature Comparison
| Feature | SeatPlanning.com | Seat the Day |
|---|---|---|
| Free plan | 1 chart, 40 seats, 5 tables, watermarked PDF | 5 tables, unlimited guests, watermarked prints |
| Paid, one event | Event Pass, $29 once (500 seats, 40 tables) | $14 once per wedding, unlimited tables |
| Paid, many events | $39/month or $89/month | $14 per wedding |
| Guest list source | Excel import | Live two-way sync with your Google Sheet |
| Automatic seating | Automatic seat distribution | Seating notes, checked by a validator |
| Export | PDF and Excel | |
| Catering and photographer | Not listed on their site | Catering counts, shot list, Who’s Who |
Why Couples Choose Us
1. Your Guest List Syncs Automatically
SeatPlanning.com imports your Excel file, so later changes mean importing again. We connect the Google Sheet you’re already keeping, and it stays in sync both ways.
2. Collaboration Through the Sheet You Already Share
Share your Sheet, and everyone edits the same live guest list.
3. Less to Pay for One Wedding
Unlocking a wedding is $14 once, against $29 for SeatPlanning’s Event Pass.
Where SeatPlanning.com Wins
Automatic seat distribution, Excel export, and a free editor you can open without an account. Its paid plans also add email invitations and, on Professional, QR check-in.
Pricing Comparison
| Scenario | SeatPlanning.com | Seat the Day |
|---|---|---|
| Small party (5 tables, 40 guests) | Free (watermarked PDF) | Free (watermarked prints) |
| Wedding (10 tables, 100 guests) | $29 Event Pass | $14 once |
The Bottom Line
SeatPlanning.com is great if:- You want automatic seat distribution and Excel export
- You plan many events and a monthly plan suits you
- Your guest list already lives in a Google Sheet and you want it to stay in sync instead of re-importing
- You want to keep planning with a partner or planner who can just open the same sheet
Design your chart free
Start freeWhere the comparison stops
Everything above compares seating charts, because that is what these tools do. Seat the Day treats your guest list as the thing you keep, and seating as one of the things it builds.
The same list also builds a photography shot list covering the whole celebration, from the rehearsal dinner to the after party — with live guest groups and the table numbers your photographer needs during the reception. And Who’s Who, a printed face-reference sheet so a photographer who has never met your family can find your 93-year-old grandmother, and tell the mother of the bride from her sister.
Neither has an equivalent in the tools on this page.
Ready to build yours?
Connect your Google Sheet and start dragging guests to tables. Free for up to five tables, no credit card.
Start your seating chart →